Employee Monitoring for Remote Workplaces

Automatic time tracking, proof-of-work screenshots, website logging, and productivity scores

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What is Remote Employee Monitoring?

Remote employee monitoring is a set of activities performed by the employer to improve company transparency, security, and engagement.

Over the last five years, the remote workforce has increased by 44%, and we expect it to grow by at least 150% in the next decade. This trend of remote hiring comes with a unique set of challenges, but one, in particular, stands out: Without proper processes and tools, it is harder to keep companies profitable and productive.

According to Buffer, most remote employees prefer to work from home, and naturally, this can affect motivation and performance.

Monitask comes with a set of tools to help businesses solve this fundamental problem:

  • Screenshot monitoring – Automatically capture screenshots at random intervals.
  • Live dashboard – See which employees are online and what they are working on.
  • Automatic time tracking – Eliminate the need for manual timesheets with automatically calculated hours. Automated time tracking is as easy as a click to start a shift and another click to end it.
  • Activity monitoring and productivity monitoring – Check activity levels to identify team members with poor productivity.
  • Internet monitoring – Check that only work-related websites are visited. Reduce social media browsing and unproductive web surfing.
  • App monitoring – Review apps used by each team member and the time spent in each app.
  • Project management – Assign tasks and projects to each remote worker and monitoring progress.
  • Idle time removal – Remove unproductive time automatically.
  • Compatible with most operating systems – Works on Windows, Mac, and Linux.

How Can a Business Start Monitoring Remote Employees?

Step 1

Create a Monitask account

Step 2

Invite employees and remote workers

Click "Invite your team" from the dashboard and add your team members’ email addresses. You can add an unlimited number of employees to your account.

Step 3

Ask employees to start tracking time using Monitask

Your team members will need to download the time-tracking app and start using it to track the time spent on work items. Company owners, administrators, and managers do not need to install Monitask, as data is accessible via the web-based real-time dashboard.

Step 4

Review screenshots and activity

Use daily timelines to review screenshots and activity levels of employees.

Step 5

Review internet and application history

Use the application and website report to understand which websites your team is using the most.

Step 6

Review online members

View who is online and working using the live dashboard. Quickly glance over their work activities and productivity throughout the week.

What will monitask do for you?

Time and resources tracking
Employee scheduling system
Cloud attendance system
Work hour tracker
Time tracking and invoicing
Employee hours tracker
Timesheet cloud solution
Daily activity log with screenshots

Understand settings and monitor responsibly

Monitask comes with a variety of settings, which are customizable for the whole organization or a single employee. Set an appropriate number of screenshots per hour, set who has access to view employee data, and turn on/turn off internet and app usage for each employee.

It is crucial to only track what’s needed. If your employees work on sensitive data, you can always turn off screenshots or blur individual screenshots.

Unlike many other tools, Monitask is not spy software. This means that it can only be installed with the user’s permission. Internet, screenshots, time, and activity-tracking is only available when an employee is using the desktop application and it is turned off outside of work hours.

We encourage all of our users not to use spy software and hidden tools. Instead, focus on productivity and responsible monitoring.

Use reports as a helpful guide

A variety of reporting features in Monitask can help with your day-to-day operations. Our favorite reports to use are:

Daily email report – This report sends summary email reports about the previous workday. They can be sent in the morning or at night, so you have peace of mind and know that all employees spent their day productively.

Time entry report – This is a great report if you want to slice and dice the data on tasks and time entries. Pro tip: Export to CSV to analyze even further and import it into your accounting software.

Apps and internet usage – Use this report to review websites visited by your team and view charts of time spent on different applications.

Communicate with your team

Be upfront with your team and explain how you will be utilizing Monitask. Make sure your team understands that Monitask doesn’t record keystrokes or sensitive data and only works when they start tracking time. As soon as time tracking is stopped, Monitask doesn’t transmit any data. Plus, all collected data is securely stored in enterprise-grade encrypted storage.

If you have any particular use cases or questions about implementing Monitask in your organization, you can always contact us so that we can share our best practices.

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